EXECUTIVE SECRETARY TO MANAGING DIRECTOR

Role Details

  • Maintain MD’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for MD
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned

Requirements

  • Proven experience as secretary or similar administrative role
  • Proficient in MS Office 
  • In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Familiarity with basic research methods and reporting techniques is an added advantage

Terms of the Role

  • This is a full time or Contractual position – 3 years contract with an option to extend another 1 year (aligned to the MD’s contract)
  • Base Salary per month – ranging from RM4,000 to RM4,500 (depending on experience and any relevant certification)
  • Benefits : EPF, SOCSO, MEDICAL – EPF, SOCSO, Medical (outpatient & inpatient), dental/optical, Group Term Life Insurance (quantum will be provided during interview)
  • Working days and hours  – Monday to Friday, option between 8.30am to 5.30 pm or 9am to 6 pm (also depends on requirement by the boss)
  • Others – touch & go or parking (up RM150 per month – claimable as per receipt)

About the Company

Icon Offshore Berhad (“ICON” or “the Company”) is the largest offshore support vessel (OSV) provider in Malaysia and one of the largest in Southeast Asia in terms of number of OSVs. ICON owns and operates one of the youngest, fastest growing and most sophisticated fleets of OSVs in Southeast Asia to provide a wide range of logistical support services throughout the entire offshore oil and gas life cycle, from exploration and appraisal, field development and operation and maintenance, through to decommissioning. ICON is a Malaysia-based OSV provider and all of the vessels are Malaysian-flagged.

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